These officers are vital to the success of PTA in our county. The following positions are open for nomination:

Broward County Council of PTA/PTSAs Officer Positions and their Duties

In the execution of their duties as set forth in our bylaws, elected officers shall be guided by the parliamentary authority and any rules adopted by either the Board of Directors or the General Assembly.

President: Presides at all meetings; works with the Treasurer to maintain fiscal responsibility of the organization; serves on the Florida PTA Board of Directors, an ex-officio member of all council committees except the nominating committee; appoints members of special committees and a parliamentarian in accordance with our bylaws; represents the council at Broward County Public School System and with other organizations; as well as any other duties as identified in the organization's policies and procedures.

First Vice President: Serves as aide to the president, in the absence of the president fulfills the duties of that office; maintain a file of local unit bylaws; serve as presenter for meditations given at each council meeting, writer and distributor of the BCCPTA/PTSA Handbook; oversee Council programs (presentations, speakers, or workshops for meetings), special projects/committees as assigned by the President or Executive Board; attend FPTA Convention/Leadership Conference/Legislative Conference and serving as delegation leader.

VP for Leadership: Coordinates and reports on the work of the Area Coordinators and performs such other duties as may be assigned by the president; coordinates council support initiatives for local unit development and management; assist the President with the development of new local units; maintain council records of local units (Local Unit New/Returning Officers Registration Forms).

VP for Education: Coordinates and monitors the work of the committees on education, as assigned by the president; assist the President with coordinating council leadership development; coordinate council’s local unit leadership development and training initiatives.

VP for Organization: Coordinates and monitors the work of the committees on organization, as assigned by the president; coordinate and maintain internal communication channels; support and coordinate committee communication materials (social media posts, flyers, notices, etc.); organize and maintain the council's web page and electronic document storage.

Recording Secretary: Records minutes of all meetings, forwarding a copy to the president within 2 to 3 days after said meeting; record attendance for all council and executive board meetings; notify the president of any unfinished business no later than 2 weeks following each meeting; provide ballots, tellers, report forms and motion forms when necessary; keep the state approved copy of the BCCPTA/PTSA bylaws in the permanent records and provide copies to all board members; provide a report of the minutes from like meeting to like meeting and distribute copies to all present; retrieve BCCPTA/PTSA office messages and distribute appropriately.

Treasurer: Acts as custodian of all funds; instruct board members on expense policies; keep the Executive Board advised concerning monies available for field service programs and other pertinent information; serve as person responsible for Budget, Preparing a monthly financial report for the Executive Board meeting (The financial report may be presented by the President in the absence of the Treasurer), send All Local Unit’s a BCCPTA Invoice for Council Dues, approving expense reports submitted by the president, reimbursing operational expenses, preparing books and arranging for the annual audit, adhering to the budget, being apprised of state and federal tax laws applicable to PTA and providing information to local units upon request, life memberships, present a Financial statement at all council and Executive Board meetings, reconciling accounts monthly, maintaining the currency of the council’s Federal ID number and its sales tax exemption certificates, producing, maintaining and distributing information packets and forms detailing the process of obtaining EIN and Sales Tax Exemption Certificates to new units, receiving and receipting to event chair all monies deriving from any council function producing revenue and providing initial “bank” where necessary, meeting all required fiscal deadlines, such as dues, state events, etc.; oversee the collection of money for all events. Funds shall be double-counted by non-Treasurer (Funds must be deposited within 48 hours after receipting); pay approved bills within 48 hours with the President’s approval.

The newly elected officers shall meet at the call of the president within thirty days of their election to create standing committees and to select a chair for each.